ExpenseOnDemand Hero
ExpenseOnDemand is an expense management App through which you can claim and approve expenses, make payments, transfer data and download reports.

About this App

The ExpenseOnDemand app enables you to claim & approve expenses anytime anywhere. Finance can log into our portal make payments, transfer data & download reports.

The Best Expense Reporting App In The Universe?

  • Save money from day ­1

  • 100+ functions on demand

  • Easy integrations with accounting systems

  • Productivity On-Demand

  • Real-time Reporting

  • Easy Setup

  • Open API Access

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ExpenseOnDemand and Xero integration

Experience the incredible benefits of the partnership between Xero and ExpenseOnDemand:

  1. Tailored Expense Management System: ExpenseOnDemand prioritises efficient expense management, incorporating AP Automation, ideal for organisations ranging from 4 to 4000 employees. The system boasts a user-friendly interface and versatile functionality.

  2. Flexibility in Approval Levels: ExpenseOnDemand offers adaptable approval options, allowing the setup of multiple line managers and multi-level approvals based on criteria like amount or expense type. This eliminates the necessity for a single approver and external tools for approval workflows.

  3. Streamlined Receipt Handling: Utilising advanced AI technology, ExpenseOnDemand ensures seamless receipt scanning through its mobile and web applications. It automatically captures essential details such as date, supplier, amount, and receipt number, eliminating the need to switch to the desktop app for mobile expense submission.

  4. Effortless Integration with Xero: Seamlessly integrating with Xero, ExpenseOnDemand simplifies the process for Xero users without the requirement for additional expense platforms.

  5. Multi-Currency Expense Management: ExpenseOnDemand facilitates multi-currency expense filing, accommodating global businesses without restricting users to their primary currency.

  6. Simplified Multi-Country / Company Functionality: With ExpenseOnDemand, toggling between multiple countries and companies within a single subscription is seamless. Users can export data into multiple Xero tenants in a single export, eradicating the need to log in and out between companies.

  7. Customisation and Employee Management: Catering to businesses with diverse employee structures, ExpenseOnDemand offers role assignments, multiple approvers, and flexible expense structuring, adapting to unique business needs.

  8. Efficient Tax and GST/VAT Management: ExpenseOnDemand streamlines tax, VAT, and GST item setup as part of the configuration process for each expense category. It facilitates the itemisation of expenses into multiple tax rates, including VAT and GST.

  9. Simplified Credit Card Transaction Management: ExpenseOnDemand automates the import of credit card transactions from Xero, associating them with individual claimants. Users can conveniently access and submit transactions via mobile or web clients, simplifying the expense submission process.

  10. Comprehensive Support and Monitoring: With 24/7 support and daily website testing, ExpenseOnDemand ensures proactive issue identification and resolution.

  11. Quick Configuration Time: ExpenseOnDemand offers swift setup, with the platform ready within an hour. Video tutorials facilitate rapid proficiency for your team.

  12. Transparent Cost Structure: ExpenseOnDemand offers pricing starting as low as £4.34 per user per month, with pay-as-you-go features. There are no hidden fees or add-ons, and the platform respects a monthly rolling contract.

  13. Enhanced Reporting Capabilities: ExpenseOnDemand enhances reporting with a customisable report writer, allowing you to tailor reports to meet your specific business needs, all included in your pricing.

Take the next step and schedule a discovery call with ExpenseOnDemand today!

Cost (from)


Free Practice Subscription


Partner Program

Support Channels

  • Email
  • Live Chat
  • Online Help
  • Phone
  • Web Form

Mobile Platforms

  • Android
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  • iOS
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  • Adobe

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  • CyNation

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  • G2

  • GitHub

  • Google

  • Google Play

  • IntelliTicks

  • Microsoft Dynamics 365


  • Show 6 more...

Geographies Served

  • Worldwide

App features per category

Expense Management

  • Categorise expenses

    • AI auto categorise

    • Manual

    • Rules

    • VAT tracking

  • Employee expenses

    • E-Approval

      • Multi

      • Single

    • Reports

      • Automatic submit

      • Manual submit

  • Expense capture

    • Automatic receipt chasing

    • Email-in address

    • Expense data extraction

    • Fetch

      • Suppliers

    • Upload

  • Expense cards

    • Lock/Unlock card

    • Spending limits

      • Per card

      • Per user

  • Mileage

    • Automatic trip recording

    • Business or personal designation

    • Calculates Distance Travelled

    • Calculates VAT on Fuel

    • Google Maps

    • Manually add mileage

    • Store Favourite Trips

    • Supports HMRC Mileage Allowance Payments

  • Payments

    • Reimbursement of employee expenses

Resources by ExpenseOnDemand

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Some details on this page are subject to change. If you see something wrong please contact us here.

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