Automated Invoice Processing

How to Choose the Best Automated Invoice Processing Software

When selecting invoice automation software, three critical factors make a solution truly stand out:

1. Seamless ERP Integration
   Zahara integrates effortlessly with leading ERP and finance systems. If your software doesn’t integrate directly with your existing tools, you’ll likely face clunky workarounds, wasted time, and increased costs. Zahara avoids that by offering smooth connections with platforms like Xero, QuickBooks, Sage, and Microsoft Dynamics.

2. Ease of Use
   New tools should make life easier, not harder. Zahara is designed with both junior and senior finance staff in mind. There’s no steep learning curve — just intuitive interfaces, easy onboarding, and minimal training time.

3. Security and Trust
   Finance automation must reduce fraud risk and improve visibility. Zahara is built with a secure cloud infrastructure and includes robust audit trails, approval logs, and regular security updates.

Why Finance Teams Are Moving to Automation

According to The State of Automation in Finance (2021), 76% of finance leaders said the pandemic accelerated their accounts payable digitisation efforts. The need for faster, more reliable invoice processing has become a top priority.

Automated Invoice Processing with Zahara + ERP Systems

Whether you’re using SAP, NetSuite, or Business Central, Zahara enhances your ERP with end-to-end automation. Zahara extracts and processes invoice data, matches it with purchase orders and receipts, and routes it through approval workflows — all without manual input.

Benefits include:

• Faster processing times

• Fewer errors

• Stronger fraud protection

• Clear audit trails

Did You Know?

Scanning & OCR: Why It Matters

Zahara’s invoice scanning software uses Optical Character Recognition (OCR) to extract data from physical or PDF invoices, pulling out key information like:

• Supplier name and address

• Purchase order numbers

• Invoice totals

From there, Zahara automatically populates your finance system, eliminating manual entry and saving hours each week.

Invoice Approval Workflows That Actually Work

Zahara lets you create custom invoice approval workflows that route invoices based on rules like value, supplier, or department. This reduces the risk of errors, speeds up month-end, and gives finance teams real-time visibility into approval statuses.

Zahara Integrates with NetSuite, Dynamics & More

Zahara is fully integrated with leading cloud-based platforms like NetSuite, Business Central, and Xero. Whether your invoices arrive by email, upload, or post, Zahara logs them, extracts data, and syncs everything back into your ERP — automatically.

The New Way to Process Invoices

Manual methods might have worked in the past, but today’s volume and complexity make them unsustainable. As your business grows, Zahara helps you scale — not stall.

OCR + Automation = A Smarter Way to Work

OCR software alone isn’t enough. Zahara combines intelligent data capture with end-to-end accounts payable automation, transforming invoices into actionable data. You get:

• Touchless processing

• Real-time visibility

• Secure digital records

Is AP Automation Right for Your Business?

If your finance team is stretched, facing delays, or still entering data manually, Zahara can help. Our platform is used by businesses across construction, education, care, and hospitality to reduce admin, speed up approvals, and cut costs.

Why Choose Cloud-Based AP Automation?

With Zahara’s cloud-based system, you can:

• Access approvals anywhere (desktop or mobile)

• Store invoices securely for audit-readiness

• Scale up without adding headcount

• Stay compliant with UK MTD regulations

What Makes a Good Invoice Capture Solution?

Old-school methods (scanning and manually keying in data) waste time. Zahara replaces them with real-time invoice capture, automated data entry, and full visibility from intake to supplier payment runs.

Learn more including:

• The real cost of manual processing

• 5 best practices for AP Automation Success

• Invoice workflow management that scales

• Going paperless

Learn more now >