Receipt & Invoice Processing•

Lightyear

www.lightyear.cloud

Purchasing & Accounts Payable automation with the world's only 3-way line-item matching.

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Overview

Lightyear is an automated Purchase Order and Accounts Payable automation platform suitable for large SMEs and ERP businesses. It facilitates collaboration in your business through a cloud-based portal that holds your Purchasing & Accounts Payable data for up to 8 years.

The bigger the business, the more complex their Purchasing & Accounts Payable needs.

Lightyear caters for large SMEs and enterprise-level businesses that want to combine their data extraction from supplier bills and approvals workflow into one platform.

Advanced Procurement & PO Approvals
Direct to Supplier ordering
Goods Received matching
Automated 3-way matching
Import your POs into Lightyear to complete your 3-Way Matching
Instant data extraction with up to 100% accuracy
Approve bills on the go via our mobile app, in-browser or via email
Automated bookkeeping on every line item
Multi-currency
Automatic Bank details check
Automated Supplier Statement Reconciliation
Instant messaging and notifications centre
Integrations with leading inventory software providers
Detailed reporting on all your purchases including COGS
Archive with full audit trail

Discover more than 50 features in Lightyear today.

Lightyear is a cloud-based Purchasing and Accounts Payable platform. We automate data entry and approvals to streamline the traditional Purchasing and Accounts Payable process, saving business both time and money. Lightyear has two optional product modules for you to choose from; Purchasing & Accounts Payables.

Purchasing

Leverage the latest technology to automate and streamline your purchasing processes including Automated 3-Way Matching on the line-item level. Lightyear can auto-import Purchase Orders (POs) from Xero allowing you to complete your Automated 3-Way Matching or you can easily create POs in Lightyear from a computer, tablet or mobile. Decrease approval time, ensure spend control and prevent fraud across your teams with our approvals matrix. Receive goods against POs and allow Lightyear to do the heavy lifting with our Automated line item 3-Way Matching.

Accounts Payable

Lightyear delivers a paperless office, ideal for remote AP team working. Lightyear extracts line-item data in real-time and fully automated bookkeeping on a line by line level. Bills and Credits are then approved through a customisable approvals workflow, after which the approved data is automatically synced with Xero (and Xero Inventory / Point of Sale Systems if required). Bills are then stored online for 8 years, enabling a truly connected and paperless organisation in the Lightyear Cloud.

About this app

Cost (from)

£89.00/month

Free Practice Subscription

Trial

30 day free trial, fully functional, no credit/debit card required

Partner Program

Support Channels

Email
Live Chat
Online Help
Phone
Web Form

Mobile Platforms

Android
iOS

Accounting Integrations

Other Integrations

Microsoft Dynamics

Geographies Served

Australia
Canada
Europe
Hong Kong
Ireland
New Zealand
Singapore
South Africa
United Kingdom
USA

App features per category

Receipt & Invoice Processing

Dashboard
- Client view
- Practice view
Data Extraction Type
- Bank statements
- Billls
- Credit notes
- PO
- Receipts
- Sales Invoices
- Supplier statements
Data Submission Method
- Email
- Mobile App
- Multi item doc (ie. PDF)
  - Exact split based on invoice number
  - Specify exact page splits
  - Split per page
- Multi page doc
- Single page doc
- Supplier fetching
- Upload
General
- Add missing documents to existing transactions (QBO/Xero)
- Bank match
- Choose accounts
- Duplicate check (items in accounting integration) i
- Duplicate detection (items in app)
- Email suppliers
- Expenses approval-levels
- Expenses e-approval
- Export all transactions
  - CSV
  - PDF
- Intuitive suggestions for category and tax
- Mark bills as paid
- Merge suppliers
- Missing paperwork report
- Multi-currency
- Notifications upon process
- Price checker
- Purchase Order Matching
  - PO Match QuickBooks Online
  - PO Match Xero
- Purchases approval-levels
- QB products & services line items
- Supplier statement reconciliation
- View unpaid/paid purchase invoices on mobile
Line items
- Per document extraction
Rules
- Global payment method rules
- QB Class / Location
- Supplier category / description / due date / VAT
- Supplier level payment rules
- Supplier line item category / description / due date / VAT
- Xero tracking
Storage features
- Minimum 7 years document storage
- Unlimited storage